The Do’s and Don’ts of Studio Rentals: Best Practices for a Smooth Experience
Renting a studio for your photo or video shoot can be an exciting yet complex process. Whether it’s your first time or you’re a seasoned pro, knowing the do’s and don’ts of studio rentals will help ensure that your production runs smoothly and stays on schedule. Here are some best practices to keep in mind when renting a studio for your next shoot.
Do’s:
1. Do Book Early
Studio spaces can get booked up quickly, especially during peak seasons. If you have a specific date or time frame in mind, it’s important to reserve your studio well in advance. Early booking not only secures your spot but also gives you plenty of time to plan your shoot and coordinate with your team.
At Go Bold Studio, we recommend securing your rental as soon as possible to ensure availability and avoid last-minute stress.
2. Do Confirm Equipment and Amenities
Before finalizing your studio rental, double-check the equipment and amenities included in your booking. Make sure that the studio offers everything you need, such as lighting gear, grip equipment, or a client monitor.
At Go Bold Studio, we provide a comprehensive list of available equipment, including C-Stands, a Sony Bravia client monitor, and our signature white cyc wall, but it’s always good to confirm ahead of time.
3. Do Communicate Your Specific Needs
Each production has unique requirements. Whether it’s lighting setup, space for large props, or specialized equipment, communicate your needs with the studio ahead of time. This ensures that the studio is prepared to accommodate your project and can help avoid any surprises on the day of your shoot.
If you’re unsure about what you need, don't hesitate to reach out to the studio team for guidance. They can help you determine the best layout, equipment, and space configuration.
4. Do Arrive Early for Setup
On the day of your shoot, arrive early to give yourself ample time to set up, test equipment, and get everything in place. Early arrival also gives you the opportunity to troubleshoot any last-minute issues before your shoot begins.
At Go Bold Studio, we recommend arriving at least 30 minutes before your scheduled shoot time to ensure a smooth setup process.
5. Do Follow Studio Guidelines
Every studio has its own set of guidelines for using the space. Be sure to follow these rules for safety and to keep the studio in good condition for future clients. These guidelines might include rules around food and drink, noise levels, or use of certain equipment.
Go Bold Studio provides a set of guidelines to help you navigate the space safely and efficiently, ensuring that your production is as smooth as possible.
Don’ts:
1. Don’t Overlook Insurance Requirements
Most studios require renters to have insurance coverage for the duration of their rental. Be sure to check if the studio has any insurance requirements, and don’t skip this step—having insurance protects both you and the studio from potential damage or accidents.
At Go Bold Studio, we recommend securing appropriate insurance coverage before your shoot to protect your production and ensure compliance with studio policies.
2. Don’t Wait Until the Last Minute to Confirm Details
Last-minute changes can create chaos on the day of your shoot. Make sure to confirm all booking details (including studio hours, equipment, and any additional services) at least a few days prior to your rental. This ensures that everything is set up and ready when you arrive.
At Go Bold Studio, we encourage our clients to reach out ahead of time with any final questions to avoid any confusion.
3. Don’t Overcrowd the Space
While it’s tempting to invite as many crew members and clients as possible to your shoot, overcrowding a studio can lead to confusion, restricted movement, and added stress. Stick to your core team and make sure everyone in the space is necessary for the production.
Go Bold Studio offers 2,400 square feet of space, but it’s important to plan ahead to ensure your crew and equipment fit comfortably within the available area.
4. Don’t Forget About Cleanup
After your shoot, it’s essential to leave the studio in the same condition you found it. Be sure to clean up any equipment, props, or trash and return everything to its designated place. This ensures that the studio is ready for the next production and that you maintain a good relationship with the studio team.
At Go Bold Studio, we ask that clients leave the space tidy and organized, allowing us to maintain a high standard for all productions.
5. Don’t Ignore Parking and Access
Always check the studio’s parking and access instructions ahead of time, especially if you're bringing large equipment or have a large team. Make sure you know where to park and how to enter the building so that you’re not wasting time on the day of the shoot.
Go Bold Studio has convenient parking and easy access through a garage door roll-up, which makes equipment load-ins and load-outs a breeze.
Conclusion: A Smooth Rental Equals a Successful Shoot
Following these do’s and don’ts can help ensure that your studio rental experience is smooth, efficient, and successful. By planning ahead, communicating effectively, and following the studio's guidelines, you’ll be able to focus on your creative work and get the best possible results from your production.
Go Bold Studio is here to help make your shoot a success. From our state-of-the-art equipment to our expert support team, we provide everything you need to make your production seamless and professional.